How To Make A 3-Way Call On A Cell Phone Tips On Planning A Successful Video Conference

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Tips On Planning A Successful Video Conference

Planning a successful video conference can actually be difficult. There are several key points that you want to make sure and get right or your entire meeting can turn into a nightmare. This short article offers several tips for success with your next video conference.

No one likes long meetings and video conferences are no different. Always plan your conferences to last 1 or 2 hours. Long sessions can leave participants tired and bored.

Make sure you prepare the agenda before the event. Make sure you have all your graphic aids, teaching materials and any other important or relevant materials. Prepare a suitable seating arrangement and ensure that nameplates or tags (if you use them) are legible and nothing is misspelled.

Try to plan your video conference as far in advance as possible. Make sure you coordinate with your company’s IT department for any support you need to make your conference a success. If you deal with an overseas location early preparation and coordination is critical to your success.

Attend all test sessions to make sure your video link is clearly working properly. Also use this time to familiarize yourself with the equipment that will be used during the session. Deliver any and all materials for transmission to the video conferencing site technician at least two days in advance so that he/she is aware of it. For optimum readability, use large and clear fonts. Use a wide margin, because the sides on the screen are cut off a little. Continue the landscape format with simple images and few words.

Prepare a list of questions and answers before the meeting to make the session run smoothly and quickly. Arrange for participants to be at the video conferencing venue 10 minutes before the start of the session so that you have time to hand out all materials.

Here are some final tips:

· Wear appropriate clothing

· Arrive 15 minutes early to accommodate any last minute hiccups

· Avoid wearing dark colored clothing to include all-light or all-dark clothing

· Avoid distracting gestures during the conference to include finger tapping and facial expressions

· Test the microphones to be used during the conference for any defects.

A successful video conference can be completed, all it takes is attention to detail up to and including the minute before the conference actually begins. Take the necessary time to do the things this article describes and you’ll have everyone talking about how professional you are when it comes to setting up a video conference.

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